Manual Attendance Entry

Instructions

Follow this prompt format:

Create an attendance for employee-id name department designation date shift in out type overtime reason verified-by verifier-designation verification-date comments confirm

Keywords (use exactly as shown): Create, attendance, employee-id, name, department, designation, date, shift, in, out, type, overtime, reason, verified-by, verifier-designation, verification-date, comments, confirm

Values:

• employee_id: e.g., EMP123
• employee_name: e.g., John Doe
• department: e.g., IT
• designation: e.g., Software Engineer
• attendance_date: YYYY-MM-DD (e.g., 2025-04-24)
• shift_timing: General Shift, Night Shift, Flexi Hours
• time_in: HH:MM (e.g., 09:00)
• time_out: HH:MM (e.g., 18:00)
• attendance_type: Present, Absent, Half Day, Late Arrival, Early Departure, On Leave
• overtime_hours: e.g., 1.5
• reason_for_exception: e.g., None, Medical appointment
• verified_by: e.g., Jane Smith
• verifier_designation: e.g., HR Manager
• verification_date: YYYY-MM-DD (e.g., 2025-04-24)
• comments: e.g., Regular shift, None
• confirmation: true, false

Examples:

• Create an attendance for employee-id EMP123 name John Doe department IT designation Software Engineer date 2025-04-24 shift General Shift in 09:00 out 18:00 type Present overtime 1.5 reason None verified-by Jane Smith verifier-designation HR Manager verification-date 2025-04-24 comments Regular shift confirm true
• Create an attendance for employee-id EMP456 name Alice Brown department HR designation HR Coordinator date 2025-04-25 shift Night Shift in 22:00 out 06:00 type Present overtime 0.0 reason None verified-by Bob Johnson verifier-designation Supervisor verification-date 2025-04-25 comments Night shift coverage confirm true
• Create an attendance for employee-id EMP789 name Charlie Davis department Sales designation Sales Manager date 2025-04-26 shift Flexi Hours in 10:00 out 16:00 type Half Day overtime 0.0 reason Personal leave verified-by Emma Wilson verifier-designation Team Lead verification-date 2025-04-26 comments Approved half day confirm true

Tips for Writing Prompts:

• Use exact keywords as shown above.
• Specify dates in YYYY-MM-DD format and times in HH:MM.
• Ensure shift, type match allowed values.
• Use "None" for reason or comments if not applicable.
• Ensure overtime is numeric with up to one decimal place.

Need More Help?

Contact HR at hr@example.com or refer to the attendance policy guide.